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ATFS Technology Helpdesk

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ATFS Technology Helpdesk

This information is for www.atfsdatabase.org 

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Updated ATFS Database User Manual

The user manual was updated to reflect improved functionality of the database and improved instructions. With more visuals and step by step instuctions this can answer most database questions.

Download the complete ATFS Database user manual here.[PDF]

Alternatively, database tutorial powerpoints are available here.

If you would like to Only Download Tutorials around the Spatial Features, a separate manual is here [PDF]

A helpful tool for parcel cross referencing is available from Regrid at: https://landgrid.com/parcelverse#b=counties&s=/us

Database Training Powerpoints

Feel free to download the database training powerpoints used during NLC trainings. These powerpoints include step by step instructions for the most common database activities and the latest information of recent changes to the database.

Database Basics [PDF] Focuses on the main actions done in the database

Entering Inspections Made Easy [PDF] Learn the different methods to enter inspections

Mapping in the ATFS Database

Tour of the Database and GIS Editor

Mapping in the GIS Editor

Database Clean Up

Sometimes the database gets a bit messy and requires a some clean up. If you state committee is embarking on this task these documents will be a massive help! Your regional manager can assist you in doing mass changes to your Tree Farmer population in ATFS. Having issues opening these files? Read this thread.

Things that can be done on a mass scale:

These mass scale changes incur a financial charge to ATFS so they are reserved only for med-large jobs. We will turn you away if its only small handful of changes that can be done manually!

Upload 021 PDF into ATFS Database

How to use upload feature of new 021. [PDF] Intended for administrators and Inspectors. Details about the upload feature and other 021 submission options are outlined.

Things to keep in mind when using upload

  1. Everyone, including inspectors, is welcomed to use the upload feature. Feel free to advertise the tool with this flyer [PDF] Alternate Version [JPG]
  2. The inspector must be assigned to the property beforehand in order for the upload to work. It is best to give the inspector a pre-populated PDF for use.
  3. Email the PDF to inspectors@forestfoundation.org with the subject line Upload021 in order to begin upload process.
  4. Any errors in the PDF, such as missing required information, will prevent the PDF from being uploaded.
  5. You may CC yourself or others to retain copies.
  6. You may attach multiple PDFs to one email for submission.

Tips and Tricks

Different Levels of Access for ATFS database [PDF]

Types of ATFS reports [PPT]

Microsoft Excel Quick Reference Guide [PDF]

How to Enter Inspections in Database, For Inspectors [PDF]

 

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Webinars

Browse through our webinar archive for in-depth information on our available tech tools! Have a question or webinar suggestion? Contact your regional manager for assistance.

Recent Webinars

March 2018 ATFS Database Basics

March 2018 Streamlining inspections

 

Tracking Completion of Annual Samples

How to upload inspections via email

 

Technology Frequently Asked Questions

Download Spatial Features FAQ Here

Q1. How do I update Tree Farm Acreage?

Q2. How do I change a Tree Farm Number?

Q3. How do I assign an inspector a Tree Farm Inspection?

Q4. Can I assign multiple inspections to the same inspector at the same time?

Q5. Can I download Multiple 021 Inspection Forms at once?

Q6. How do I view or update an Inspector's Training Record?

Q7. What is this inspector's username and password?

Q8. Can I email in multiple inspections at once?

Q9. Where can I access the Required or priority Sample list?

Q10. An inspector wants to submit a paper version of the No Harassment policy. How can that be done?

 

Q1. How do I update Tree Farm Acreage?

A. Acreages change over time, it can be easily updated within the database. How to Update Tree Farm Acreage

Q2. How do I change a Tree Farm Number?

A. This is particularly used when breaking large properties into their smaller parcels. How to change a Tree Farm number.

Q3. How do I assign an inspector a Tree Farm Inspection?

A. All inspection must be assigned before the inspection information can be entered. How to assign an inspection.

Q4. Can I assign multiple inspections to the same inspector at the same time?

A. Yes, this tutorial will show you how.

Q5. Can I download Multiple 021 Inspection Forms at once?

A. Yes, in a similar way that you can assign multiple inspections at once, you can also create multiple PDF files at once. They will be downloaded in a zip file. Tutorial Here.

Q6. How do view or update an inspector's training record?A. The following tutoral will tell you how: How to view and update inspector training records.

Q7. What is this inspector's username and password?

A. All state administrators and district chairs can answer this question if asked by an inspector. Updating inspector usernames and passwords.

Q8. Can I email in multiple inspections at once?

A. Multiple PDFs may be emailed in at once for submission. There may be file size limits to what your email may hold though.

Q9. Where can I access the Required or priority Sample list?

A. You can easily download the list of properties that have been tagged in these samples on the ATFS database. Here is how.

Q10. An inspector wants to submit a paper version of the No Harassment policy. How can that be done?

A. As of September 2017, Volunteers are no longer required to sign the No Harassment Policy. For more information read our No Harassment FAQ.

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